Overview
CHIS Administrator – Preston
Job Introduction
HCRG Care Group are looking for an organised Administrator to join our wonderful team in Preston.
The Child Health Information Clerk will be responsible for maintaining complex and sensitive, confidential information within the Child Health System, for pre-school and school children including the input of patient registrations and associated activity for child health.
This post is responsible for:
•The validation and monitoring of data received.
• Liaising with individual professional staff in the event of missing or erroneous data.
• Dealing appropriately with telephone enquiries from GP practices, providers, parents, and other external organisations.
• Performing administrative duties taking in account departmental procedures.
• Production of standard reports as required and the confidential processing and transfer of child records for movements in and out of the area.
• Scheduling of appointments for child health vaccination and immunisations and surveillance.
• Understanding clinical systems within CHIS.
This is a part-time fixed-term role working 22.5 hour per week until 31/03/27 with the hope of becoming permanent.
Main Responsibility
- Provide support as a member of the Child Health team in the delivery of Child Health information services, processing and accurately inputting child record details, births, deaths, blood screening results and demographic details to the child health system.
- Understand the functionality of the child health system and, accurately match and audit demographic data through the PDS link. Perform data quality checks and validation of records received from clinical and other staff groups utilising external resources such as Hybrid Mail, NCRS (Spine).
- Carry out accurate processing, data input and auditing of immunisation results for pre-school children to ensure appointments are produced to meet the Department of Health guidelines. Liaise with GP practices and other health professionals daily to ensure immunisation records are accurate and up to date.
- Carry out accurate input of developmental assessments, recalls and significant medical conditions. Ensure deadlines are met for the input of data to meet the submission of national and local immunisation and other statistics.
- Assist in the process of the generation, scheduling and processing of vaccination and immunisations clinic lists, invitations, and pre-school assessments on a weekly basis. Ensure invitations are distributed once they have been checked.
Please see the job description attached for a full list of responsibilities.
The Ideal Candidate
Essential
- Must be computer literate to ECDL level or equivalent.
- Must have experience using Microsoft office packages.
- Must be able to work as part of a team.
- Must be able to work using own initiative.
- Must be able and willing to learn about Child Health services.
- Must be able to demonstrate an understanding of the need for confidentiality in all aspects of the work of the department.
- Must be able to demonstrate an understanding of equal opportunities.
- Must be willing to undertake DBS (Disclosure & Barring Service) clearance.
- Must be legally entitled to work in the UK.
Desirable
• Previous experience working in or with the NHS.
Package Description
As an Administrator, you’ll be part of our valued team at our Child Health Information Services (CHIS) Team in Preston.
You will feel valued as an Administrator within HCRG Care Group, receiving access to exclusive rewards and benefits including:
- Salary of £24,486 with group pension
- Free tea and coffee at your base location
- Membership of My Reward Hub, giving you access to discounts on every day purchases like grocery shopping as well as cashback and voucher offers for treats for you and those special to you
- Access to your wages as you earn them to help cover life’s emergencies and avoid overdraft fees or high interest rates
- Online and face to face help with your mental and physical wellbeing – from healthy recipes and activity challenges through to post trauma support, legal, debt and life management help, as well career coaching and counselling
- Access to eLearning, bespoke career pathways and opportunities for continuing professional development through our ‘Outstanding’ learning and development team, The Learning Enterprise
- An open, just culture where you’re encouraged to have and implement ideas which can help us deliver our purpose: changing lives through transforming health and care – backed up by at least £100,000 of ringfenced innovation funding each year
- The pride of working for an organisation committed to the highest clinical and quality standards: with a majority of our rated services holding “good” or “outstanding” ratings from the Care Quality Commission
About the Company
We change lives by transforming health and care.
Established in 2006, we are one of the UK’s leading independent providers of community health and care services, working with health and care commissioners and communities to transform services with a focus on experience, efficiency and improved outcomes. We deliver and transform adult and children community health services, primary care services including urgent care, sexual health, dermatology and MSK services as well as adult social care and wellbeing services. Across England, we support communities of many millions and directly help more than half a million people each year – guided by our simple values: we care, we think, we do.
We’re committed to equal opportunities and welcome applications from a broad, diverse range of people who want to join our team. We’re a Disability Confident Committed company, so we work to provide facilities, work environment adjustments and technical solutions to be as inclusive of everyone.
While it doesn’t happen often, sometimes a role is very popular, and we’ll need to close it earlier than the date we’ve shown here. If you’re keen to join our team, we’d love to hear from you so please apply as soon as you can.
As you’d expect, safeguarding and protecting the children, young people and vulnerable adults that we work with is of the utmost importance so we have policies and procedures in place to promote safeguarding and safer working practices and everyone who joins the team is subject to a safer recruitment process, including the disclosure of criminal records and vetting checks.
Finally, we need to let you know that the company you’ll work for is part of HCRG Care Group Holdings Limited and by applying for this job we’ll need to process and hold information about you. If you would like to know a little more about how we use your information, please see our website’s privacy policy.
