Commercial Administrator

Make a Home at Taylor Wimpey

At Taylor Wimpey, we don’t just build houses; we build futures. Not just for the people who live in our homes, but for our own people too. When we bring our collective skills together, we make amazing things happen – for ourselves, for each other and for our customers. There are incredible opportunities on your doorstep, and we want you to discover them all. 

With 22 regional offices across the UK and operations in Spain, we bring our vision to life locally. Here, you’ll be given the tools to develop your skills and the freedom to explore new avenues. Share your ideas, experience a no-blame culture, and shape your work around your life.

Every single one of us plays a vital role in bringing to life incredible places and spaces, where anyone can thrive. We believe in making a positive difference to our planet, as well as to people. 

Home to work that matters, and you can be a part of it.

Job Summary

To deliver efficient and professional administrative support to the Procurement Team. 

Primary Responsibilities

• Open, date stamp and distribute daily posts and put in relevant trays for each Buyer. 
• Maintain sub-contractor/supplier/plant database ensuring all information such as addresses, contact numbers, and contact names are accurate for use by the department. 
• Assist in tendering subcontractors and materials including uploading documents to Dochosting for tender/Site use. 
• Maintain sub-contractor CDM 036 and Health and Safety files to ensure all current sub-contractors have the required level of liability insurance to work on-site and ensure sites have up-to-date information to hand. 
• Maintain potential sub-contractor files and process new sub-contractors for inclusion on Tender lists/Health and Safety Matrix and obtain the appropriate approvals. 
• Issue Health and Safety Newsflashes to sub-contractors when required and chase responses within the necessary timescale. 
• Create Framework Agreements and issue to sub-contractors for signing, log to ensure outstanding agreements are chased on a timely basis and submit to company solicitors once returned for certification. Update Framework Agreement Matrix. 
• Process orders for materials and sub-contractors via IBIS for Technical, Sales, Customer Services and BU Overheads. 
• Process sub-contract payments/deal with payment queries for Sales and Customer Services. 
• Assist Commercial aspects of Options Online with processing the Sub-Contractor's Options Orders on COINS. 
• Liaising with Groundworkers and Reconomy to obtain up-to-date information with regard to Site Waste Management Matrices and SWMP’s for new sites. 
• Send out NHBC CQR Inspections in letter form to sub-contractors on relevant sites. 
• Send out Self-Billing Agreements on a yearly basis and collage and send to Accounts to update the system. 
• Maintain department's daily calendar ensuring it is kept up-to-date with all holidays and meetings. 
• Assist team to ensure we remain fully compliant with the Operating Framework. 

Experience, Qualifications, Technical Requirements

• Previous experience of working in a high paced office environment 
• COINS system 
• Good communication skills 
• Good knowledge of Microsoft suites of computer software 
• Previous experience of working within a volume house builder/construction environment 

What we offer at Taylor Wimpey

At Taylor Wimpey, we are committed to enabling you to make a home with us. Our work is not just about building homes; it's about doing work that matters, making a positive impact on the lives of our customers and the communities we serve.

We enjoy many benefits as standard, including excellent retail discounts, company funded life insurance and private healthcare, and access to a quality pension scheme with company contributions.  We also offer our discounted house purchase scheme, car leasing scheme and share plans, as well as the opportunity to tailor your benefit package to suit your needs with options such as buying extra annual leave or adding dependants to your benefit cover.  Our total reward offer works perfectly with our culture, we are a welcoming community where everyone can feel at home.    

We create a home to your future by providing opportunities for growth and development. We offer industry leading professional training and development, which supports you to unlock your potential and fulfil your career and personal goals in a variety of opportunities and environments. We look to develop our people in the skills and areas they are most interested in, leveraging your qualities and appreciating your unique competencies, skills and expertise that, when we come together, make this a great place to work.

If you want to do work that matters and build a career that lasts, make a home at Taylor Wimpey. 

Inclusivity Statement

As a proud Disability Confident Employer, Taylor Wimpey is committed to creating a diverse and inclusive workforce. We actively collaborate with individuals who have disabilities and long-term health conditions which have an effect on their ability to do normal daily activities, ensuring that barriers are eliminated when it comes to employment opportunities. In line with our commitment, we guarantee an interview to applicants who declare to us during the application process that they have a disability and meet the minimum requirements for the role. Join us in building a truly diverse and empowered team.

Internal Applicants:

Please inform your line manager if you wish to apply for this role.